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Building and Configuring Workflows
Task Step Configuration
Task Step (Subprocess) Configuration
A subprocess is part of a user-defined process in a workflow.
Visible Property
When the Visible property is set, the corresponding task step will appear in the Task List during run time.

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Building and Configuring Workflows
- Workflow Design Basics
- Workflow Foundations
- Task Management for Administrators
- Task Configuration
- Task Step Configuration
  - Task Step (Subprocess) Configuration
    A subprocess is part of a user-defined process in a workflow.
    - Properties for Subprocesses
      You can use properties to further define the resource you are configuring.
    - Scope Definitions
      The scope of a property, as well as the location of the activity that it is defined on in a workflow, determines if it can be referenced or accessed by a workflow bind.
    - Limits for Subprocesses
      There are restrictions to the elements that comprise a workflow. These limits ensure a quality functioning workflow.
    - Subprocess Configuration Panel-Within the Subprocess
      When you are inside a subprocess, you can configure attributes that are specific to the subprocess. You can access the internal subprocess from the Workflows folder, or from the Subprocesses folder, in the Workflow model.
    - Enable Property
      Enabled is a read/write property that can be read from and written to at run time.
    - Manual Start Property
      When the Manual Start property is set to True, the subprocess requires operator interaction to begin execution.
    - Visible Property
      When the Visible property is set, the corresponding task step will appear in the Task List during run time.
      - Make a subprocess task step visible during run time
    - Subprocess Group Property
      You can use the Subprocess Group property treat similar subprocesses as a group.
    - Task Step Assignments
      Task steps assignments include routing the task steps of a subprocess (or portions of a workflow) to a location or personnel resource depending on the requirement of the workflow.
    - Acquire Task Steps
      You can set task steps to be automatically acquired by another person or machine during the execution of a workflow.
    - Enable and disable a subprocess
    - Task Step Configuration
      Under the Task Step Details tab in the Subprocess Configuration Panel, you can input or attach more information related to a workflow that helps a user perform task steps in the Task List and/or Task Management.
    - Task Step Name
      Task Step Name is a general read property that is available at the subprocess level.
    - Set a subprocess task step to expire
      You can set an expiration date and/or time for subprocess task steps when a workflow is running.
    - Add and configure subprocess linked documents
    - Remove a subprocess linked document
    - Add a resource to the workflow model
      To configure resources and to develop a workflow, you must first add resources to the workflow model.
    - Add a registry patch
    - Highlight Color
      Highlight Color is a general writable property that you can use to emphasize a task or task step during run time. When viewing these tasks during run time, you will observe a bar of color on the task that you set a color against.
    - Configuring Electronic Signatures
      To include a signature with a task/task step action or a form, add personnel with the authority to sign and verify forms. By default, all signatures are configured at the workflow level.
    - Automatic Task Step Selection
      Auto Select is a read property that is available at the subprocess level. You can set a task step to be selected automatically in the Task List during run time by configuring client methods or workflow activities with the Auto Select feature.
    - Interface Layout Options for the Task List
      Task Step Views allows you to preconfigure the interface visible to operators when a Task List is running.
- Global Subprocesses
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Operator Task List in the Workflow Client
Best Practices

Visible Property

When the Visible property is set, the corresponding task step will appear in the Task List during run time.

Visible is a read-only property that can be read and used as a bind source, but cannot be written to. It is also defined on a subprocess and is process-scoped. This boolean property can be configured using a literal value. If Visible is set to False, then a corresponding step does not appear in the Task List or Task Management; however, the subprocess is still executed.

Important:

If this property is set to True, then the personnel and/or location assignments in the workflow configuration panel must be set.
If the subprocess has any activities or actions that require user interaction, this property must be set to True.

Examples of user interaction include:

Task expiry
Work instructions
Linked documents
Form activity
Status Message activity
Manual Start property

Property

Value

Details

Visible

User-defined

Click the first arrow to set:

True: Displays the subprocess in Task List/Task Management.
False: Hides the subprocess in Task List/Task Management.

Click the second arrow to:

Reset to Default: Subprocess is reset to True.