Shifts

About Shifts

A Shift, which is a recurring period in which a Team Member works, is defined by a Functional Location and a period. It is used in assignments and log entries. Individuals are assigned to Shifts based on team membership. When a Team is assigned to a Shift, all members of that Team are assigned to the Shift.

Access a Shift

Procedure

  1. Access the eLog Administrator page.
  2. In the Shifts workspace, in the Shift Name column, select the link in the row that contains the Shift that you want to access.
    Tip: You can also access a Shift for a specific Functional Location. To do so:
    1. In the pane containing the list of Functional Locations, select the Functional Location for which you want to access the Shift.
    2. In the Shifts section, in the Shift Name column, select the link in the row that contains the Shift that you want to access.

    The datasheet of the Shift appears.

    Note: As needed, you can modify the values in the available fields, and then select to save your changes.

Create a Shift

About This Task

A Shift is created for a Functional Location. You can create multiple Shifts for a given Functional Location.

Before You Begin

  • When creating a Shift, if you want to assign a Team to the Shift, ensure that the Team exists. In addition, ensure that the Team is assigned to the Site to which the Functional Location of the Shift belongs.
    Note: For more information, refer to the Teams section of the documentation.

Procedure

  1. Access the eLog Administrator page.
  2. In the Shifts section, in the pane containing the list of Functional Locations, select the Functional Location for which you want to create a Shift.
  3. Select .

    The Add New Shift page appears.

  4. As needed, enter values in the available fields.
  5. Select .

    The Shift is created.

Delete Shifts

About This Task

This topic describes how to delete a Shift from the eLog Administrator page.
Important: You cannot delete a Shift if it is associated with one of the following:
  • Template
  • Log entry records

Procedure

  1. Access the eLog Administrator page.
  2. In the Shifts section, select the check box next to each Shift that you want to delete.
    Tip: You can also delete Shifts for a specific Functional Location. To do so:
    1. In the pane containing the list of Functional Locations, select the Functional Location for which you want to delete the Shifts.
    2. In the Shifts section, select the check box next to each Shift that you want to delete.
  3. Select .

    The Delete Shift(s) window appears, asking you to confirm that you want to delete the Shifts.

  4. Select Yes.
    Important: If the Shift is associated with a Template or a log entry record, a warning message appears, indicating that you cannot delete the Shift.

    The Shifts are deleted.

Configure Editing of Shift Log Entries

About This Task

As an administrator, you can configure if the team members can modify the shift log entries. Based on the configuration, the Edit button will be visible or hidden in the Shift Log workspace.
Note: By default, the Edit button is visible in the Shift Log workspace.

Procedure

  1. Access the eLog Administrator page.
  2. In any of the available sections, select Settings.
    The eLog Settings window appears.
  3. In the eLog Settings window, do one of the following:
    • If you want the Edit button to be hidden in the Shift Log workspace, select the Hide Edit Button in Shift Log Entries check box.
    • If you want the Edit button to be visible in the Shift Log workspace, clear the Hide Edit Button in Shift Log Entries check box.
  4. Select Save.
    Based on the configuration, the Edit button will be visible or hidden in the Shift Log workspace.