Schedule, Alerts, and Privileges

The Schedule Alerts and Privileges section contains fields that allows you to set the schedule, alerts, and privileges for the KPI. The following table provides information about the fields in this section.

Field	Data Type	Description	Behavior and Usage
Alerts	N/A	The alert options for the KPI. Note: To receive the alerts, you must configure the smtp server.	The Alerts section contains the following fields: Alert Conditions: You can select desired alert conditions for a KPI. You can choose to send an alert when: The Actual value is worse than the critical value. The Actual value is better than the stretch value. The Actual value is worse than a specified value. Depending on the direction of the scale, the actual value must be either higher or lower than the specified value to trigger an alert. For example, on a scale where the Stretch value is 25 and the Critical value is 100, higher values are worse than lower values. In this case, an alert will be generated when the Actual value is greater than the specified alert value. For example, if you set the alert value to 75, an alert will be triggered whenever the Actual value is greater than 75. On a scale where the Stretch value is 100 and the Critical value is 25, lower values are worse than higher values. In this case, an alert will be generated when the Actual value is less than the specified alert value. For example, if you set the alert value to 75, an alert will be triggered whenever the Actual value is less than 75. The Actual value was not automatically updated as scheduled. For example, if an Actual value is scheduled to be entered manually or populated automatically based on an Analysis Services query on January 25, 2006 at 1:00 p.m., and the KPI measures are updated after 1:00 p.m. on January 25, 2006, but the Actual value is not populated, an email message will be sent to the specified recipient(s). An alert will include the following information: You can write the alert message in the An alert will include the following information text box. To create a message with specific details, use the following syntax in the message: {KPI_NAME}: Indicates the name of the KPI. {MEASURE_DATE}: Indicates the measurement date on which the condition occurred. {ACTUAL_VALUE}: Indicates the actual value of the KPI on the specified measurement date. {TRIGGERED_CONDITIONS}: Indicates the alert condition that was met on the specified measurement date. For example, a message could be formatted as follows: An alert has been triggered while updating KPI {KPI_NAME} for the period ending on {MEASURE_DATE}. The value of {ACTUAL_VALUE} meets the following criteria: {TRIGGERED_CONDITIONS}. When this message is received in an email message, it would read as follows: An alert has been triggered while updating Financial KPI for the period ending on 2/1/2005. The value of 0 meets the following criteria: The value was not automatically updated as scheduled. Add Recipient button () : You can add a list of email recipients by selecting the Add Recipient button. The Select the users window appears from which you can select the desired users.
Privileges	N/A	The privileges that you can grant to a user or group on accessing a KPI.	You can set privileges to a User or a Group to do the perform the following operations on a KPI: View: Allows the user or the group to view the KPI. Update: Allows the user or the group to edit the KPI Delete: Allows the user or the group to delete the KPI.
Schedule	N/A	The time period for a KPI update. Note: If one of the KPIs you selected is part of a hierarchy, a message will appear stating that the schedule for the selected KPI is defined at the root level in the hierarchy of KPIs.	Note: You can add a schedule for a KPI only after saving the KPI. The summary of the KPI schedule that you have defined in the Edit Schedule window appears in the Schedule section. Note: You can view the schedule status log for a KPI in the Schedule Logs page of the Operations Manager. To create or edit a schedule for a KPI, you can select the . The Edit Schedule window contains the following fields: One time: Select this option if you want a KPI schedule to run only once. The Start field is a required field. To specify the start date, select and to specify the time, select . Recurrence: Select this option if you want a KPI schedule to run at a specific time and day on a recurring basis. You must specify the values for Start and Everyfield. Time Zone: Select this option to set the time zone. Start: Select this option to specify the start date for the KPI updates. In the box, select the date by using . The KPI updates will continue to update depending upon the value provided in the End field. The frequency of the KPI updates depend upon the value provided in Every field. Every: This is a required field when you want to update a KPI on recurring basis. Select this box to specify the frequency of the KPI updates. Specify a number in the Every text box and select a value from the adjacent list box. The adjacent list box contains values such as, Minutes, Hours, Days, Weeks, Months and Years. For example, if you want the updates to a KPI occur at every two hour, then enter 2 in the Every text box and then select Hours from the adjacent drop-down list box. If you want an update for KPI to occur on every first day in a month, then enter 1 in Every text box and then select Month from the list box. Days: Select this option to schedule the KPI updates on selected days. To do this, in the Every field enter the days of the week and then in the adjacent box, select Days. For example, if you want the updates to a KPI occur at every two days in a week, then enter 2 in the Every text box and then select Days from the adjacent drop-down list box. From start time: Select this option to specify if the updates to the KPI should start from the start time of the KPI. From last occurrence: Select this option to specify if the updates to the KPI should start from the last updated time of the KPI. End: Select this date to specify the end date on a KPI. Note that an End Date is optional. You can select one of the following options: Never: If you do not want to specify a final date. After: If you want to specify a time when the update on the schedule must end. On selecting this option the Occurrences text box appears where you can specify the number of occurrences after which the scheduled update on the KPI must end. For example, if you want a scheduled update on a KPI to end after two update, then enter 2 in the Occurrences text box.

Field

Data Type

Description

Behavior and Usage

Alerts

N/A

The alert options for the KPI.

Note: To receive the alerts, you must configure the smtp server.

The Alerts section contains the following fields:

Alert Conditions: You can select desired alert conditions for a KPI. You can choose to send an alert when:
- The Actual value is worse than the critical value.
- The Actual value is better than the stretch value.
- The Actual value is worse than a specified value. Depending on the direction of the scale, the actual value must be either higher or lower than the specified value to trigger an alert.
  
  For example, on a scale where the Stretch value is 25 and the Critical value is 100, higher values are worse than lower values. In this case, an alert will be generated when the Actual value is greater than the specified alert value. For example, if you set the alert value to 75, an alert will be triggered whenever the Actual value is greater than 75.
  
  On a scale where the Stretch value is 100 and the Critical value is 25, lower values are worse than higher values. In this case, an alert will be generated when the Actual value is less than the specified alert value. For example, if you set the alert value to 75, an alert will be triggered whenever the Actual value is less than 75.
- The Actual value was not automatically updated as scheduled.
  
  For example, if an Actual value is scheduled to be entered manually or populated automatically based on an Analysis Services query on January 25, 2006 at 1:00 p.m., and the KPI measures are updated after 1:00 p.m. on January 25, 2006, but the Actual value is not populated, an email message will be sent to the specified recipient(s).
An alert will include the following information: You can write the alert message in the An alert will include the following information text box. To create a message with specific details, use the following syntax in the message:
- {KPI_NAME}: Indicates the name of the KPI.
- {MEASURE_DATE}: Indicates the measurement date on which the condition occurred.
- {ACTUAL_VALUE}: Indicates the actual value of the KPI on the specified measurement date.
- {TRIGGERED_CONDITIONS}: Indicates the alert condition that was met on the specified measurement date.
  
  For example, a message could be formatted as follows:
  
  An alert has been triggered while updating KPI {KPI_NAME} for the period ending on {MEASURE_DATE}. The value of {ACTUAL_VALUE} meets the following criteria: {TRIGGERED_CONDITIONS}.
  
  When this message is received in an email message, it would read as follows:
  
  An alert has been triggered while updating Financial KPI for the period ending on 2/1/2005. The value of 0 meets the following criteria: The value was not automatically updated as scheduled.
Add Recipient button () : You can add a list of email recipients by selecting the Add Recipient button. The Select the users window appears from which you can select the desired users.

Privileges

N/A

The privileges that you can grant to a user or group on accessing a KPI.

You can set privileges to a User or a Group to do the perform the following operations on a KPI:

View: Allows the user or the group to view the KPI.
Update: Allows the user or the group to edit the KPI
Delete: Allows the user or the group to delete the KPI.

Schedule

N/A

The time period for a KPI update.

Note: If one of the KPIs you selected is part of a hierarchy, a message will appear stating that the schedule for the selected KPI is defined at the root level in the hierarchy of KPIs.

Note: You can add a schedule for a KPI only after saving the KPI.

The summary of the KPI schedule that you have defined in the Edit Schedule window appears in the Schedule section.

Note: You can view the schedule status log for a KPI in the Schedule Logs page of the Operations Manager.

To create or edit a schedule for a KPI, you can select the . The Edit Schedule window contains the following fields:

One time: Select this option if you want a KPI schedule to run only once. The Start field is a required field. To specify the start date, select and to specify the time, select .
Recurrence: Select this option if you want a KPI schedule to run at a specific time and day on a recurring basis. You must specify the values for Start and Everyfield.
Time Zone: Select this option to set the time zone.
Start: Select this option to specify the start date for the KPI updates. In the box, select the date by using . The KPI updates will continue to update depending upon the value provided in the End field. The frequency of the KPI updates depend upon the value provided in Every field.
Every: This is a required field when you want to update a KPI on recurring basis. Select this box to specify the frequency of the KPI updates. Specify a number in the Every text box and select a value from the adjacent list box. The adjacent list box contains values such as, Minutes, Hours, Days, Weeks, Months and Years.

For example, if you want the updates to a KPI occur at every two hour, then enter 2 in the Every text box and then select Hours from the adjacent drop-down list box.

If you want an update for KPI to occur on every first day in a month, then enter 1 in Every text box and then select Month from the list box.
Days: Select this option to schedule the KPI updates on selected days. To do this, in the Every field enter the days of the week and then in the adjacent box, select Days. For example, if you want the updates to a KPI occur at every two days in a week, then enter 2 in the Every text box and then select Days from the adjacent drop-down list box.
From start time: Select this option to specify if the updates to the KPI should start from the start time of the KPI.
From last occurrence: Select this option to specify if the updates to the KPI should start from the last updated time of the KPI.
End: Select this date to specify the end date on a KPI. Note that an End Date is optional. You can select one of the following options:
- Never: If you do not want to specify a final date.
- After: If you want to specify a time when the update on the schedule must end. On selecting this option the Occurrences text box appears where you can specify the number of occurrences after which the scheduled update on the KPI must end.
  
  For example, if you want a scheduled update on a KPI to end after two update, then enter 2 in the Occurrences text box.