RCA Preserve Item Records

RCA Preserve Item records store information about tasks assigned to team members to collect failure data by a certain date. The following table provides an alphabetical list and description of the fields that exist in the RCA Preserve Item family and appear by default on the RCA Preserve records datasheet. The information in the table reflects the baseline state and behavior of these fields.

This family is enabled for site filtering, which means that records in this family can be assigned to a specific site, and will then only be accessible to users who are assigned to the same site and have the appropriate license and family privileges. See the Site Filtering section of the documentation for more information on using this feature.

Field	Data Type	Description	Behavior and Usage
Alert Email Body	Text	The body of the alert that will be sent via email.	You can enter text to define this value manually.
Collection Strategy	Text	A description of the way in which the data should be collected (e.g., acquire production logs from a line supervisor).	You can enter text to define this value manually.
Completed?	Character	A value that specifies whether or not the data collection is completed.	You can choose Yes or No depending on the status of the data collection. When you set this value to Yes, the Date Completed field will be populated automatically with the current date.
Data Category	Character	The type of data you want a team member to collect.	This field contains a list of the following values representing the 5 P's: Parts Paper People Position Paradigms You can select the option that defines the type of data that should be collected.
Data to Collect	Character	A description of the data that will be collected for the category that you selected in the Data Category field.	The text that is specified in this cell will appear on the Preserve Records workspace as a hyperlink that you can select to access the RCA Preserve Records datasheet.
Date Completed	Date	The date on which the data-collection was completed.	When the Completed? field is set to True, the Date Completed field will be populated automatically with the current date and time. You can modify the date, as needed.
Date Due	Date	The deadline for collecting the data.	You can select a date using the Calendar tool.
Days Before Due Date to be Notified	Number	The number of days prior to the due date that an alert message is sent to the team member to whom the record is assigned.	This field is enabled only when the Send Alert on Due Date? check box is selected, and then, this field is required. You must enter a numeric value in this field, or an error message will appear. The units for this field are automatically set to Days.
Frequency of Alert After Due Date	Character	The frequency after the due date that an alert message will be sent to the team member to whom the record is assigned.	This field is enabled only when the Send Alert on Due Date? check box is selected and then, this field is required. This field contains a list of the following values: Never Daily Weekly Monthly Yearly You can select the option that defines how frequently an alert should be sent after the due date of the Preserve Record.
Send Alert on Due Date?	Logical	A check box that specifies whether or not an alert email message will be sent to the team member to whom the Preserve Record is assigned.	This check box is selected when there is a value in the Date Due field. If this check box is selected, when you save the Preserve Record, an Alert will be created automatically in the GE Digital APM database. The Alert that was created automatically will not be linked automatically to the selected Root Cause Analysis.