About Families with Authentication Required

Families can be configured such that authentication is required to create or update records in that family. When authentication is required, Security Users will need to re-enter their passwords before they can save changes to records in that family. In this way, an electronic signature is provided for these changes, which indicates that the user is accountable for any actions recorded under that signature (i.e., changes to data).

To configure a family in this way, you can set the Authentication Required to Insert or Update Records family property to True. Setting this property to true for a parent family does not change this setting automatically for its subfamilies. After this property is set, the next time a Security User tries to save changes to an existing record or create a new record in that family, a dialog box will appear, prompting the Security User for their password. If the password that the Security User enters does not match the password stored for that Security User, a message will appear, indicating that the authentication failed, and the record will not be saved.

Note: If you create or modify multiple records from the same family and save them at the same time, the Re-authenticate to Complete Save dialog box will appear only one time so that you can authenticate all the records at once.

Revision history is also enabled automatically for families with this setting, and the following additional details are displayed on the Record Manager:

Record created by or modified by: The name of the Security User who created the record originally.
Record created on: The date and time on which the record was created originally.

No baseline family is delivered with the Authentication Required to Insert or Update Records property set to True.