About Enabling or Disabling the State Functionality

To define a State Configuration for a family, it depends on the level where you want to define it.

To define the state configuration, at any level, you need to select the Enable State Functionality button. On selecting this button:
- Three new fields will be created automatically if you are enabling the State Configuration for the first time for the selected family: State, Owner, and Last Entered Date. You can add these fields to any datasheet if you want GE Digital APM users to be able to see the values in places such as the Record Manager.
  Note: If you add the fields to a datasheet, we recommend that you modify the datasheet captions. If you do not modify the captions, the default captions will be MI_SM_STATE_ID_C, MI_SM_STATE_OWNER_ID_C, and MI_SM_STATE_ENTERED_D.
- If you are defining State Configuration at parent family level, you can define the states and the operations.
- If you are defining the State Configuration at the subfamily level, you can:
  - Inherit the configuration defined at the parent family level and make no changes to the defined state configuration.
    For this, you can select the Use Parent's Configuration check box. The state Configuration defined for the parent will appear disabled on the workspace and you cannot modify the defined State Configuration.
  - Inherit the configuration defined at the parent family level and update the defined State Configuration.
    To do this, you can select the Enable State Functionality button. The copy of the State Configuration defined for the parent family will appear on the workspace and you can add, delete or modify the State Configuration copy. You cannot, however, modify the ID for the copied states and operations.
To disable the state configuration for a family or subfamily, select the Disable State Functionality button. On selecting this button:
- All the record of a family will be moved to null state. The state assignments for all records of this family will also be cleared. When you enable it again by selecting the Enable State Functionality button, the records will start from the initial state.
- If the state configuration is defined for a family and you had selected the Disable State Functionality button, then if you select the Enable State Functionality button again, the last saved State Configuration will appear in the workspace.